Orca Systems
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Running a real 91-room hotel in production

I run a hotel. I was done asking permission.

Orca Systems is the complete hotel PMS you can actually run yourself: reservations, front desk, night audit, reports and the Thailand TM30 export. Every setting lives in your dashboard, so you change it yourself.

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Migrating from Hotsoft or another legacy PMS? We import your data.
The rate rules table in Settings: three rules with a name, an adjustment, stay dates and booking dates. The first is Early-bird 10 percent, a discount for stays from November 2026 to February 2027.
Three nights of the booking calendar, Thursday to Saturday, with the nightly price in a Rate row: 1,190, 1,460 and 1,360 baht.

Rate rules in Settings, and the nightly price on the booking calendar. Demo data.

Independent and small-group hotels in SE Asia Assisted migration from Hotsoft and other systems TM30 immigration export built in

Built for owners who want to change things themselves

Every feature lives in Settings. Prices follow rules you can see and change yourself. Reports export to CSV, and a complete export of your data on request is part of our offboarding plan.

Admin-autonomous

Configure rates, rooms and policies, and who holds which staff role, yourself. No paid consultant or dev ticket for day-to-day changes.

Moves your old data across

It took over from Hotsoft at our own 91-room hotel. Bring your existing data and we can help you move it in.

Deterministic, auditable

Rates and night audit run on clear rules and thresholds you can see and change, not a black-box model.

Thailand TM30 export

Thailand TM30 immigration export comes standard, so the daily immigration report is generated from check-ins. Your staff still file it.

Honest money, honest records

Booking prices freeze at the time of booking. Official exports blank-and-flag rather than guess. Changes to reservations, money, users and key settings are in the audit log.

Open, API-integratable

Connect your own channel manager and add-ons through a documented API. No forced bundle.

The screens your team will use every day

These are screens from the system, shown with demo data. The system runs at Royal Ivory Nana Hotel in Bangkok.

Select any screen to open it at full size.

The reports hub: the first row of report tiles, Owner Insights, Ask a Question and Custom Report Builder, under the line saying CSV export is available on each report page.
Reports. Every operational, financial and compliance report on one page, each one exportable to CSV.
A new reservation form: guest name, phone, nationality, room type, room number, source, number of rooms, check-in and check-out dates, adults and payment type.
New Reservation. Take a booking with its source, dates and payment type on one form.
The rate rules table in Settings: three rules with a name, an adjustment, stay dates, booking dates, minimum lead time, sources, an on or off status, and Edit and Delete links. The first is Early-bird 10 percent, switched on.
Rate rules. Add a discount or markup rule, such as an early-bird price, and choose the stay and booking dates it covers.
The front desk screen: today's arrivals, each with guest and room. On a computer the window also shows the nights and the booking source, with a small Prepaid or VCC tag on the bookings that have one.
Front desk. Today's arrivals, with room, nights and booking sourceguest and room.
$100per property, per month

One price. The whole core PMS.

$100 covers up to 200 rooms. Rooms 201 to 300 are $0.50 each, and rooms above 300 are $0.30 each. There are no feature tiers. Moving in is free, and so is video training for your team.

See pricing and the calculator

What hotel people say

Sample reviews, standing in until customers can speak for themselves. Read the sample reviews

Sample review
"When high season starts I change the season dates in Settings and the new price is live straight away."
Owner, 12-room guesthouse, Krabi
Sample review
"Night audit shows what it will post before I run it, so I see a missing charge first."
Night auditor, 120-room hotel, Hat Yai
Sample review
"I upload the OTA statement and only chase the lines that do not match."
Accountant for a 45-room hotel, Chiang Mai

From the blog

All articles or the printable guides

See it running on a real hotel

A 30-minute walkthrough on your own rate plans and room count. No pressure.

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Not ready to talk? Try the Friday Test: nine changes you should be able to make yourself on the system you use today. Free, about half an hour.